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FACULTY-LED PROGRAMS · PRICING AND PARTNERSHIP PROCESS

Pricing model and partnership process: from first enquiry to arrival.

Faculty-led programs are quoted per cohort, sized to your institution's needs. Below: the structure of our pricing model (what is included, what is à la carte) and the standard sequence in which a partnership with us develops, from your first enquiry to the cohort's arrival.

Pricing model

Faculty-led programs are quoted per cohort, sized to the institutional needs agreed during partnership development. We do not publish fixed per-student price lists because cohort size, duration, discipline, language component, accommodation model, breadth of field trips and faculty residence needs all affect the package. The structure below describes what is included and how the model works; concrete prices are shared in a detailed spreadsheet during the scoping phase.

Standard inclusions (all programs). Cohort accommodation in our on-campus residences or in selected partner facilities · meal plan where applicable · classrooms and laboratories · Italian language instruction (where part of the program) · workspace and office support for faculty · airport transfer coordination · welcome kit · 24/7 emergency contact · ongoing student-services support · Academic Approval Pack and risk-management documentation · end-of-program report. Optional add-ons (sized per program). Local faculty or curator lectures · day trips beyond the standard base of 2 per semester · multi-day trips during breaks (Rome, Amalfi, the Alps) · internships · service-learning partnerships · conversation-partner pairing with Italian university students · faculty familiarisation trip in advance · custom materials to support recruitment. The models we run. All-inclusive per cohort: a single invoice covers all standard inclusions plus the agreed options. Per-student rate: fixed fee per enrolled student, useful when the cohort size is uncertain. Academic + à la carte hybrid: discounted academic-only core with optional services invoiced separately. The choice is negotiated at MOU signing. Payment terms. Payment terms align with the fiscal calendars of U.S. institutions · typical structure: 25% deposit at MOU signing, 50% at 60 days before arrival, 25% at program close · invoices issued in EUR with a USD reference rate · bank transfer or institutional payment methods accepted · final reconciliation 30 days after the program.

How to start a partnership: the timeline

The typical path from a first conversation to a cohort's arrival. Concrete dates are negotiated to align with your institution's curriculum-approval and admission cycles; the steps below are the standard sequence.

1 · First enquiry. You contact the Partner Desk with a brief overview: institution, faculty member leading the program, expected dates, cohort size, discipline, language component required, main constraints. We respond within two working days with an invitation to a first call. 2 · Discovery call. A 45-60 minute call with the Partner Desk and (where relevant) the academic coordinator on our team. Aim: to understand the academic vision, the institutional context and the operational needs. We document the call in a structured brief that we send back to you within five working days. 3 · Site visit / faculty familiarisation trip. The faculty member involved and (optionally) a representative from the study-abroad office come to Italy for a 2-4 day campus visit. We arrange classroom visits, sample lessons, meetings with our academic team and a tour of the accommodation options and field-trip destinations. 4 · Scoping document. A detailed scoping document is developed together: program structure, calendar, syllabus integration, language-component design, accommodation plan, excursion calendar, risk-management plan, Academic Approval Pack outline and a draft pricing spreadsheet. We iterate until both parties are aligned. 5 · MOU signing. The Memorandum of Understanding (or equivalent partnership agreement) is drafted and signed. It covers academic scope, operational responsibilities, pricing and payment terms, risk allocation, intellectual property, data protection and termination clauses. Reviewed by the legal offices of both institutions. 6 · Operational setup and recruitment. Joint launch of student recruitment at the home university (information sessions, marketing materials, application platform). On our side: delivery of the Academic Approval Pack, confirmation of accommodation bookings, scheduling of the Italian placement test, delivery of the pre-departure pack for faculty, finalisation of risk-management protocols. 7 · Arrival and program delivery. The cohort arrives. The three phases of support described above (pre-departure, on-site, re-entry) are activated. A single Partner Desk point of contact throughout. 8 · End-of-program review and renewal. End-of-program debrief, report to the home institution, satisfaction-survey results, accounting reconciliation. The partnership-renewal conversation usually happens within 30-60 days of program close, in time for the next academic cycle.